Sales keep moving. The books are three weeks behind.
Not because nobody is doing the work. The numbers really are scattered across systems that each run on their own.
- Invoices scattered across WhatsApp, email, and a folder on the desk
- Stock in a spreadsheet, cash in a book, sales in the POS app
- The month only closes once the next one is nearly over
- Every report for a bank or an investor gets rebuilt from scratch
- Exactly one person really understands how any of it flows
Four steps, from document to ledger.
Not just a tidier input form. It starts from the documents already piled on your desk today.
Read
Invoices, bank statements and delivery notes get photographed or uploaded. KLAY reads what is inside them, rather than just storing the file.
Classify
Each document gets its type, who it was with, and which accounts it hits, including dimensions like branch or project.
Draft
The AI drafts the entry: debits, credits, dimensions, right down to the tax, with the reasoning behind every line.
Post
What puts it in the ledger is a rule, not the AI. The result is fixed, balanced, and on the record with whoever approved it.
The rules differ everywhere. The system should not have to.
Accounting standards, tax rules and currencies are handled in configuration, not in a special build that has to be put together again each time.
Accounting standards
The chart of accounts follows the standard you work to. Fiscal periods, period close and the shape of the reports adapt, instead of being forced into one format.
- Chart of accounts
- Fiscal periods
- Report shape
- Multi-entity
Tax and currency
Tax codes are set up once, then linked to their own accounts. Transactions in another currency are recorded with the rate that applied.
- Tax codes
- Input tax
- Multi-currency
- FX rates
Move off the old system without guesswork.
Migration is actually the most-built part of KLAY. Six stages, and each one has to be approved by you before the next opens.
One person, not a ticket queue
Every migration comes with one Implementation Associate you know by name. They map the accounts alongside your team, prepare the test data, and stay with it until UAT is done.
Six stages
- 01
Upload Data
Chart of accounts, opening balances, product master, warehouses, fixed assets, supplier list and customer list.
- 02
Account Mapping
Every legacy account is paired to KLAY’s chart of accounts, then locked once you agree.
- 03
Tax
Tax codes are set up and linked to the right accounts before the next stage opens.
- 04
Journal Template
The posting rules get built here: which transaction becomes which entry, once you are live.
- 05
UAT
Your team runs real transactions in a test environment until they are satisfied the results are right.
- 06
Sign Off
The checklist gets closed out, then the highest-role member of your entity signs off on going live.
One ledger, and everything runs back into it.
KLAY’s modules are not separate apps joined up by export and import. They all post to the same ledger.
| Module | What it records |
|---|---|
| General Ledger | Journal entries, chart of accounts, dimensions, period close, and the trial balance. |
| Accounts Payable | Supplier bills, due dates, payments, and payables ageing. |
| Accounts Receivable | Customer invoices, receipts, and receivables ageing. |
| Inventory | Warehouses, product master, opening balances, and stock value. |
| Fixed Assets | Asset register, depreciation, and disposals. |
| Tax | Tax codes, input and output tax, and how they map to accounts. Not worked out separately outside the system. |
Tell us what your books look like right now.
We will show you what that looks like done in KLAY. A person replies, not a form.
halo@klayworks.ai